Procurement Staff

Job overview

Quantity	01
Gender	Male/Female
Qualification	01 year or more of progressive in same position (4 -5 Stars hotel)
Salary	Negotiation
Date of submission	30/9/2023

POSITION SUMMARY

- Consult with the Head of Procurement for items of the same category to identify those with superior features and better prices, contributing to cost savings for both the department and the hotel.
- Execute all necessary procedures and procurement processes according to the hotel's regulations, for proposals that have been evaluated and approved by the Chief Accountant.
- Provide regular reports to the Procurement Department Head on all incidents, issues, tax-related documents, financial regulations, etc., and propose solutions while seeking guidance for resolution.
- Professionally handle all incidents, requests, and inquiries from Department Heads and colleagues within the hotel. Process them within authority or escalate to the Procurement Manager for appropriate handling, ensuring fair and reasonable issue resolution.
- Carefully assess the quantity, type, features, and timelines for goods, materials, and equipment requested by Department Heads. Identify and compare suppliers, negotiate for the best prices, suitable terms of payment, delivery, and warranty/maintenance terms. Present proposals to the Procurement Manager for submission to the Chief Accountant or Hotel's General Director for approval.
- Ensure that procurement activities fully adhere to authorized procedures, approvals, reporting requirements, and complete documentation.
- Ensure that the actual expenditure level of the department is reasonable and effective, aligning with plans and budgets.
- Participate in training programs and campaigns set by the department and the hotel.
- Efficiently utilize resources, human resources, etc., for the intended job purposes, economizing and avoiding wastefulness for personal purposes.
- Continuously seek new products, suppliers, etc., related to hotel operations, with better features, higher efficiency, more competitive prices, and payment terms. Propose changes to current products and suppliers if necessary.
- Attend regular department meetings to review and evaluate the department's activities and develop plans for the future.
- Ensure that all documents and records are stored according to regulations.
- Adhere to approved work schedules and business travel arrangements. Propose adjustments as needed based on job requirements.

QUALIFICATION

- Graduated from College/University majoring in Finance & Accounting.
- Minimum of 1 year of experience in the same position within 4 to 5-star hotels.
- Computer skills: Proficient in basic IT applications or equivalent.
- Language: Fluent English communication skills required. Prioritizing candidates who can understand instructional product materials through reading.

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