POSITION SUMMARY
- Advise and consult with the Chief Accountant and manage the procurement of goods of the same category as requested by Department Heads to achieve superior features and better prices, resulting in cost savings for both the department and the hotel.
- Execute all necessary procedures and procurement processes according to the hotel's regulations. Present them to the Chief Accountant for approval before proceeding.
- Provide monthly reports to the General Director as per regulations on the results of procurement activities within the month. Report all incidents, issues, tax-related documents, financial regulations, etc., and propose solutions while seeking guidance for resolution.
- Regularly update relevant laws and regulations related to the hotel's procurement activities. Propose appropriate adjustments to ensure the company's and hotel's rights are protected, ensuring ongoing compliance with comprehensive legal standards.
- Carefully examine the quantity, type, features, and timeframes for goods, materials, and equipment requested by Department Heads. Identify and compare suppliers, negotiate for the best prices, suitable terms of payment, delivery, and warranty/maintenance terms. Present proposals to the Hotel's General Director for approval.
- Manage and oversee all procurement activities conducted by the Procurement staff, ensuring full adherence to authorized procedures, reporting requirements, and complete documentation.
- Generate regular reports for the Chief Accountant, ensuring they are complete and submitted on time as required.
- Ensure that the actual expenditure level of the department is reasonable and effective, aligning with plans and budgets.
- Provide training for staff through the department's training programs and campaigns set by the hotel.
- Manage and efficiently utilize resources, human resources, etc., for the intended job purposes, economizing and avoiding wastefulness for personal purposes.
- Continuously seek new products, suppliers, etc., related to hotel operations, with better features and more competitive prices and payment terms. Propose changes to current products and suppliers if necessary.
- Ensure that all documents and records are stored according to regulations.